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Connect your own AI
Claude, ChatGPT and Grok read and write directly in the CRM with your account, through the MCP connector. They cannot delete anything.
Founder pricefor the first 11 customers
The whole CRM. For €9
LinkedIn, email and pipeline in one place. And Claude, ChatGPT & co. work directly with your data. No tiers, no locked features. From the first user on.
Your data stays readable after the trial. No auto-connect, no mass messages: the extension automates nothing on LinkedIn.
Example
Claudeconnected to Kvarlo
Which first calls did Martin book in week 39?
3 first calls in week 39:
- AlpenwerkTue 10:00
- Brenner LogistikWed 14:30
- NordhausFri 09:00
Move the Brenner Logistik follow-up to Friday.
Done after your approval: “Follow up on offer to Brenner Logistik” is now due on Friday.
- No tiers
- No minimum seats
- No setup fee
- EU hosting
- Full export
- LinkedIn included
The cheap-plan trick
Others sell you half a CRM.
No tiers, no locked features, no minimum seats. At Pipedrive the email sync costs 39 €, at HubSpot real workflows start at 90 € plus mandatory onboarding. With us everything is included, from 9 € plus VAT at the founder price.
- Pipedrive Lite14 € / monthNo two-way email sync, zero workflow automations. Both only from Growth at 39 €.
- monday CRM Basic12 € / monthNo email sync, no automation, no integrations. Only from Standard.
- HubSpot Sales Starter10 € / monthUp to 50 workflows, but with limited triggers and actions, and no custom reports. Both only fully from Professional at 90 €, plus mandatory onboarding.
- Close Solo9 USD / monthNo workflows. Those start at Growth for 99 USD.
- folk Standard22 € / monthNo sequences and no API. Both only from Premium.
Prices and features as stated on the vendors’ pricing pages, as of 2026-10-02.
* Founder price for the first 11 customers, then 19 €.
New · Your own AI
Ask your AI. It knows your CRM.
Connect Claude, ChatGPT or Grok to Kvarlo by signing in with your own account, no API key to copy. The AI searches and counts leads, reads history and complete meeting notes, ticks off tasks, creates leads and contacts, logs activities and moves deals.
- Claude
- ChatGPT
- Grok
What does the AI actually do in my CRM?
- It suggests, you approve: before it changes anything, it asks you in the chat.
- Everything it does shows in the history, marked “via AI”.
- It works with your permissions. It cannot delete anything.
- Your data stays in Kvarlo, on servers in the EU.
Setup: every organization gets its own connector address. After signing in you find it under Settings → Integrations → API & AI assistants; the onboarding step “Connect your own AI” walks you through it.
Example
How many leads do I have in each status?
42 leads in total:
- New 18
- Contacted 12
- First call 7
- Offer 5
Add Katrin Hofer as a contact at Alpenwerk.
Done after your approval: Katrin Hofer is now a contact at Alpenwerk.
What is on today?
2 open tasks. First: “Confirm appointment with Nordhaus”.
Which deal has been stuck in Offer the longest?
Brenner Logistik, 19 days without a reply. Shall I create a follow-up task?
Move the follow-up at Nordhaus to Monday.
My suggestion: change the due date from Thursday to Monday. Shall I enter it like that?
What is included
One list. For everyone.
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Chrome extension for LinkedIn
Detect profile and conversation, create the lead, log messages. One click instead of copy and paste.
Email in the CRM
Send, receive, reply, with templates. Incoming mail lands on the right lead automatically.
Email sequences
Multi-step follow-ups that stop automatically as soon as the lead replies.
Leads and timeline
History of emails, notes, tasks and calls, chronological on the lead.
Potential leads from your mailbox
Unknown senders become suggestions, one click turns them into a lead.
Meeting notes
Gemini summaries of your meetings attach themselves to the right lead.
Appointment booking
Your own booking page with calendar sync and reminders. Bookings made through Google appointment schedules automatically become leads.
Pipeline board
Drag and drop, amounts and totals per stage.
Workflows
Create tasks, change status, log activities, create deals, send emails and notify, whenever something happens in the CRM.
Reporting
Weekly goals per activity, outcomes per type and funnel. Every number opens the leads behind it.
Merge duplicates
Kvarlo spots duplicate leads and suggests merging them.
API and webhooks
REST API with tokens and webhooks for your own integrations.
Import from your old system
CSV with field mapping. Tell us where you are coming from, and you get a guide for your old system.
One price. One button. No tiers.
One price. No tiers.
9 €*instead of 19 €per user and month, plus VAT
- Everything included, from the first user.
- Permanently, even as your team grows.
- No tiers, no minimum seats, no setup fee.
- Annual: 90 € per user plus VAT
- Cancel monthly
- 14-day free trial, no credit card
* For the first 11 customers, then 19 € per user and month (annual 190 €).
What does your team of 3 cost?
Compared with the cheapest plan that matches the feature set.
Each comparison uses the cheapest plan that includes two-way email sync, workflow automation and reporting, the feature set Kvarlo delivers from the first user. Prices with annual billing, retrieved 2026-10-02. Close bills in US dollars, hence the dollar figure. Kvarlo prices plus VAT.
Move included
Switching sounds like weeks of work.
As a founding customer you do not move alone: we personally help you bring over your data from Close, Pipedrive, HubSpot or Excel.
- Leads, contacts, deals and custom fields come along via CSV import.
- Missing statuses and custom fields are created by the import.
- Goal: ready to work the same day, as a rule.
Book a call
Tell us in a short call which system you are coming from. For founding customers.
Data & security
Your data belongs to you.
Hosted in the EU
Your CRM data lives in the European Union.
Full export
Any time, one click, in open formats.
Two-factor authentication
Can be enabled for every account.
The extension stays with you
The Chrome extension, too, talks only to your own Kvarlo server.
It looks different elsewhere
The free HubSpot tier lives exclusively in the USA. HubSpot itself:
Customers who only use free services will be assigned a data center in the United States.
EU data residency only comes with a paid plan.monday CRM Basic gets no EU data region. It is reserved for Enterprise, on Standard and Pro only for accounts created after 2023-01-23, and existing accounts cannot switch regions.
Pipedrive hosts German customers in Frankfurt, but the parent company is US-American with Vista Equity Partners as majority owner. EU server location is true, freedom from US jurisdiction is not.
All statements as published by the vendors, as of 2026-08-10.
The questions you are right to ask.
Why do I need a CRM at all?
Because sales without a system depends on individual people’s memory. In a CRM every lead has a status, an owner and a next task, so no enquiry gets lost and no follow-up is forgotten. Emails, LinkedIn messages, meetings and notes sit on the lead instead of in five inboxes and spreadsheets, and whoever takes over sees the whole history at once. The pipeline shows you at any time what is in which stage and what is realistically coming in this month. And because every activity is recorded, you see what works: which source brings the best leads, where deals get stuck and how many conversations it takes to close.
What happens to my data if Kvarlo ever shuts down?
You can export your data completely at any time, in open formats. It is never locked into Kvarlo.
How do I get my existing data in?
Via CSV import with field mapping. Tell us which system you are coming from, whether Pipedrive, HubSpot, Excel or something else, and you get a step-by-step guide for it.
How do I get from my current CRM to Kvarlo?
Export your data as CSV from Close, Pipedrive, HubSpot or Excel and upload it to Kvarlo. You map the columns to fields, and the import can create missing statuses and custom fields along the way. As a founding customer we help you with it personally, the goal being that you can keep working the same day, as a rule. Just tell us which system you are coming from.
Which AI can I connect?
Claude, ChatGPT and Grok, plus other assistants that support MCP with OAuth sign-in. Every organization has its own connector address: after signing in you find it under Settings → Integrations → API & AI assistants, enter it in the assistant and sign in with your Kvarlo account.
Does the AI see all my data?
No. The AI has exactly the permissions of the user who connects it: whatever a given user may not see in Kvarlo, their AI cannot see either. It cannot delete anything. It writes changes only after you have confirmed them in the chat, and they appear in the history as “via AI”. You can revoke connections at any time under Settings → Integrations → API & AI assistants.
What happens after the 14 days if I do not subscribe?
Your data stays readable. You can view and export everything; only creating new records requires a subscription.
Can the extension get my LinkedIn account banned?
The extension does not automate outreach, it only captures what happens anyway. No auto-connect, no mass messages.
What does it cost for my team?
Enter your team size into the calculator; next to it are the prices of the alternatives with the same feature set.
Can I cancel monthly?
Yes. With annual billing: refund within the first 30 days.
Do I need a minimum number of users?
No, Kvarlo works from one user.
3 in 4 small companies work without a CRM: too expensive, too cumbersome. (Eurostat 2026)
Your sales deserve a real CRM.
Everything you read on this page you can verify yourself during the trial.